What Records to Retain and How Long

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regulations licensing criteria regulation compliance and complaints

Retention of Records: Paperwork and what’s Required to be Kept by the Ministry and Various Agencies, including IRD and the Charities Commission.

Issues of safety, privacy, and storage.

Early childhood service reports and records should always be kept in a safe place and not in someone else’s home, car, or workplace. In case of fire it

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Five Reasons to Join Us
1. Marketing

It is prestigious to belong to the OECE. Membership is usually by invitation.  Online applications can be made if you think your service meets the criteria. To be a member a service must have as its first priority a focus on being high-quality for children and families.  It must also agree to follow the standards in the Code of Conduct for ECE Services.

Running a parent survey when you want to do one is simple – we handle it for you and provide you with a confidential copy of the results. We will also cover the cost of the survey.

Promoting your service online to parents is taken care of.  The OECE has partnered with the My ECE website and the ECE Parents’ Council Aotearoa to give members free advertising for their service.  For details directly contact My ECE

2. Professional

Free subscription access to the ECE Newsroom – your service provider member login will let you view everything in the ECE Newsroom

Complimentary access to over 25 years of published NZ and international research – your service provider member login gives you free access to the Research Library and support

3. Management

Management and ECE employment resources and advice will be at your finger-tips 24/7. We have so much available in the service provider area of our website – ranging from templates for policies, guidance on managing cashflow and debtors, staff drug use, negotiating pay with staff, and through to topics such as best sandpit design. 

We will make running a staff survey simple for you.  You can use our specially designed survey.  We collect the results and will provide you with a confidential report of the findings. (50% discount available to service provider members).

4. Representation

Did you know that the OECE meets personally and regularly with the Ministry of Education national team, and the regulations committee and other forums? 

Political leaders and journalists are able to use the OECE to gain deeper knowledge on a topic or issue, and we provide a sounding board for ideas and feedback.

Members have a direct line of communication with Dr Sarah Alexander, to bring to Sarah’s attention and discuss what’s affecting your service and community of children, families, and staff.

5. Value for Money

We are committed to keeping membership prices affordable and providing value for money. 

Membership rates start at just $250 for 12-months. Or join for 2 years for only $350.  For providers with multiple licensed services, the rates reduce per service the more licensed services you operate.  

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Information provided is of a general nature. It is provided ‘as is’, and we accept no liability for its accuracy or completeness. See our Terms and Conditions.

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Indoor-Outdoor Spaces and Room Layout

Early Childhood Centre Design Ideas.

We show, with photographs, a different design and approach to using space for supporting small group and project work. The design comes from a bilingual kindergarten, called a ‘Kita’ in Hamburg, Germany.  

The photographs were taken, by Sarah Alexander, during a guided tour of the facility for

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children writing drawing homebased

Half of ECE services rated “below the threshold for quality” by Education Review Office on at least one metric in the last year

OPINION/ANALYSIS – October 23, 2025

The Education Review Office considers more than half of 394 early childhood services it has visited in the last year to be “below the threshold for quality” on at least one of its four metrics.

In September 2024, ERO started using a new rating system for its quality assurance reports for ECE.

How did your service do? View our our interactive table and read full details.

The Office of Early Childhood Education’s chief advisor Dr Sarah Alexander says because ERO gives ECE services four weeks’ notice of reviews, it was concerning that so many services were still not measuring up to quality standards.

Moreover, because the Education Review Office no longer has the capacity or resources to review every licensed service it now assesses only a small selection from providers that operate 14 or more services. As a result, we have no way of knowing how many of these services fall below ERO’s threshold for quality.

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teachers talking

Fostering Teamwork

Good teamwork is vital. When most teachers/ educators are asked who the most important people in an early childhood service are, they will answer, “The Children”. 

Children are the ultimate reason that teachers have chosen a career in early childhood education and probably the main reason why you got involved in the sector. It is, however,

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early childhood research journal online

Becoming Cognisant of Research Informed by Kaupapa Māori in Early Childhood Education: Issues and Contexts

Abstract:

This paper outlines tensions existing within student teacher self-study action research projects undertaken as a requirement of a Bachelor of Teaching (Early Childhood Education) at Te Whare Waananga o Wairaka Unitec Institute of Technology (Unitec).

Whilst student teachers in our programme are expected to engage in Kaupapa Māori

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